Early Learning and Child Care Operations Coordinator 022520-ELCCOC-THOR

Internal/ExternalPosting
Indeterminate/ Full-time 

Location: Thorold, Ontaro 
Closes:  February 25, 2020 4:30 PM 
Posting #: 022520-ELCCOC-THOR

The prime objective of the Early Learning and Child Care (ELCC) Operations Coordinator is to assist the Manager of Early Learning and Child Care while performing the job duties outlined below: 

  • Provide overall administrative and operational assistance to the Manager of Early Learning and Child Care.
  • Assist in planning ELCC training sessions and meetings, family camps, and engagement sessions, including travel arrangements, and shipping and receiving of ELCC materials.

The Education and Training Early Learning and Child Care Operations Coordinator reports to the Manager of Early Learning and Child Care, and is responsive to the Director of Education and Training. In carrying out the following duties, it is expected that the ELCC Operations Coordinator will:

  • Fully understand the significance and fundamental importance of the Métis Nation of Ontario Statement of Prime Purpose (SPP) to all MNO’s work, and to the requirements of the position specifically
  • Adhere to MNO Policies and Procedures and MNO’s Financial Policies and Procedures at all times
  • Uphold MNO’s Standards of Professional Conduct at all times.
  • Adhere to Privacy Laws and respect confidential information at all times.  
  • Be cognizant of the Ontario Employment Standards Act, Occupational Health and Safety Act, Workers' Safety and Insurance Board, and other relevant legislation.   
  • Have an understanding of Early Childhood Education
  • Work in collaboration within the branch, other MNO branches, MNO leadership, MNO citizens, stakeholders, contractors and vendors as required
  • Attend the Annual General Assembly

 

The incumbent is responsible for the following duties, as well as other duties as may be assigned by the Manager of Early Learning and Child Care:

  1. Support ELCC Manager  with administration needs and operations required
  2. Provide support to Branch Managers/Supervisors as directed.
  3. Support new employee set up
  4. Coordinate the processing of financial administrative and operational procedures (e.g., purchase orders, expense claims, bill back submissions and purchase card reconciliation)
  5. Handle the day-to-day shipping and receiving of ELCC materials
  6. Respond to general ELCC enquiries
  7. Organize and maintain all ELCC supplies at the MNO Thorold Office
  8. Receive items from various shipping sources
  9. Prepare shipping waybills and coordinate pickup and delivery
  10. Work with vendors and MNO citizens to arrange shipments
  11. Organize and maintain ELCC stockroom.
  12. Assemble and package ELCC kits
  13. Maintain an inventory and shipment catalogue.
  14. Assist with booking meetings, camps, events, and training sessions including the following responsibilities:
    1. Secure facilities and vendors (best terms), arrange room set-up, audio/visual requirements and catering services when required.
    2. Arrange participant travel, car rental and/or accommodations
    3. Work with trainers and facilitators to ensure logistical needs are met
    4. Prepare promotional packages, meeting kits and other materia
    5. Oversee registration
    6. Record and prepare meeting summaries/reports
    7. Act as liaison for collaborative administrative and operational needs and inter-branch activities and attend internal communications meetings as required
    8. Support travel arrangements
    9. Maintain ELCC calendar of events and communications work plan
    10. Coordinate the production, printing and distribution of ELCC promotional materials
    11. Responsible for Education and Training Branch correspondence, documents and communications as directed (preparation, process, log, filing, etc.)
    12. At the direction of the Manager of ELCC, provide notices and updates to branch
    13. Research information for the Manager of ELCC, as requested
    14. Attend meetings/training when required

Education & Training Branch specific duties:

  1. Revise and compile regional reports and produce provincial report drafts 
  2. Prepare and produce draft reporting tools to promote consistency across budget areas
  3. Populate program deliverables tracking sheet and coordinate reporting reminders to budget holders

Requirements: 

  • Post-Secondary education and/or 2-3 years’ experience working with shipping and receiving for an office environment, experience with ccoordination, budgeting, program delivery and reporting, preferably in a non-profit setting
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements
  • Experience working in shipping and receiving considered an asset
  • Well-developed administrative, analytical and organizational skills
  • Knowledge of program administration, budgeting/financial management, program planning, and coordinating
  • Experience in Early Childhood Education, child care licensing, ministry documents and policy involving Early Childhood Education would be an asset
  • Demonstrated results-oriented skills and practices
  • Demonstrated ability to work with a high level of tact and discretion
  • Experience with standard office equipment
  • Strong problem solving skills 
  • Work effectively both independently as well as in a team environment
  • Flexible work schedule with ability to work extended hours or week-ends as necessary
  • Willingness and ability to travel

Mandatory Requirements: 

  • Expert knowledge with Microsoft Office Programs ( MS Word, PowerPoint, Excel and Outlook)
  • Strong communication (written and verbal) and interpersonal skills
  • Proficient organizational, project management and time management skills
  • Confirmed flexibility and the ability to work in a fast paced, challenging environment
  • Verified ability to function independently with minimal direction
  • Familiar with being exposed to confidential and sensitive information
  • Ability to learn new processes quickly

The Métis Nation of Ontario welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest but advise that only those selected for an interview will be contacted. Preference may be given to qualified Métis candidates (please identify). 

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