- Programs and Services
Internal/External Job Posting
Indeterminate, Full-time position
Closes: July 18, 2019 - 4:30 p.m.
Location: Ottawa, Ontario
Posting #: 071819-PO-OTT
The Métis Nation of Ontario (MNO) Finance Branch seeks a strong team player committed to ensuring information and documentation is accurate and current. The Procurement Officer position will be based at MNO head office in Ottawa. This is a full-time indeterminate position, dependent on funding. The successful candidate will be enrolled in the Group Benefits Plan and Registered Pension Plan following successful completion of a three month probationary period. The position reports to the Associate Director of Finance.
In carrying out the following duties, it is expected that the Procurement Officer will:
The incumbent is responsible for the following items, as well as other duties and responsibilities as may be assigned by the Associate Director of Finance:
Verify purchase requisitions to confirm that they are completed appropriately and that all authorizations are in place in accordance with the MNO Authorization Framework
Assign Purchase Order numbers
Receive Packing Slip or Receiving Document (for proof of receipt of goods or services) from internal source, verify that signature is appropriate, find applicable P.O. in CP and enter it against the purchase order. If there is a quantity discrepancy, contact the Budget Holder to resolve
If no P.O. for packing slip or Receiving document or invoice, contact the Budget Holder to resolve
Receive invoice directly from external source, find the appropriate P.O., and ensure that Packing Slip or Receiving Document have been posted. If not contact internal P.O. prime to resolve.
Match subsequently received invoices to approved purchase orders; verify goods and services have been received, investigate any difference and submit to Accounts Payable
Secure necessary authorization for ordering and payment of goods and services
Enter the requirement into GP procurement module and issue the P.O.
Advise MNO staff making procurement requests of centrally negotiated suppliers and their prices
Resolve issues raised by Suppliers, or by MNO staff from time to time related to Suppliers
Follow up with Suppliers where Packing Slips or Invoices do not reference the P.O. number
Run a monthly report of open P.O’s that are past their delivery due date and follow up with the Supplier/ Budget Holder
Review corporate expenditures such as supplies, Purolator to determine whether centrally negotiated pricing can reduce costs
Ensure the best use of funding for purchasing supplies, equipment and other capital items
Seek out potential and/or alternate suppliers for various items by location nearest MNO needs and maintain a log of potential Suppliers by item type
Negotiate with suppliers, request sealed bids or issue RFB, RFP, RFS as appropriate for various goods or services that are high usage
Open sealed bids with the Director, Finance and record results
Other duties as may be assigned from time to time.
The Métis Nation of Ontario welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Preference may be given to qualified Métis candidates. We thank all applicants for their interest but advise that only those selected for an interview will be contacted.