Process for Conducting Special Business at General Assembly

NOTICE TO CITIZENS

To: MNO Citizens
From: France Picotte, MNO Chair
Date: June 28, 2011
Subject: Resolutions for the 2011 MNO AGA

The 2010 MNO Annual General Assembly (“AGA”) passed a unanimous resolution (AGA-RES10-02) that all future resolutions brought to MNO AGAs that propose to change the MNO’s governance structures, policies or bylaws must be provided to MNO citizens for review thirty (30) days prior to the beginning of the AGA.

The intent of this resolution was to provide all MNO citizens with the opportunity to review, consider and investigate important resolutions prior to an AGA, rather than having significant resolutions being put to the MNO AGA with no advance notice to all MNO citizens and the MNO as a whole.

In order to implement this resolution, the PCMNO has amended the MNO bylaws and have adopted a formalized process through which all MNO citizens can submit “special business resolutions” to be considered by the 2011 MNO AGA. This process is outlined in the attached policy (MNO Policy 2011-002). This process will be used for this upcoming AGA as well as all future AGAs.

It should be noted that “special business resolutions” are only those resolutions that propose to change the MNO’s foundational principles, by-laws or policies that have been previously adopted by a general assembly. All MNO citizens attending AGAs can still bring forward other non-special business resolutions to the AGA (i.e., policy directions for the MNO, statements of support for specific initiatives, etc.) without having to comply with the thirty (30) day notice requirement.

This memo is formal notice to all MNO citizens wanting to put forward special business resolutions at the 2011 MNO AGA that they must submit these resolutions to the MNO on or before Friday, July 15th, 2011 at 5:00 p.m. EST. It is important to also note that in order for any special business resolution to be considered by the 2011 MNO AGA, they must comply with the attached policy.

All special business resolutions received on or prior to the July 15th deadline will then be posted to the MNO website and circulated to PCMNO and Community Councils on or before July 20th, 2011 (i.e., in order to comply with the 30 days notice requirement).

All special business resolutions must be faxed, mailed or couriered to the location below and must be physically received by 5:00 p.m. EST on Friday, July 15th, 2011. No late submissions will be posted or considered by the upcoming MNO AGA. Please send special business resolutions to:

Métis Nation of Ontario
500 Old St. Patrick Road, Unit 3
Ottawa, Ontario, K1N 9G4
Fax: 613-725-4225
Attention: France Picotte, MNO Chair

For ease of reference, the following provides an overview of the relevant dates for special business resolutions this year.

IMPORTANT DATES FOR 2011 AGA


June 28, 2011           Formal Notice for Special Business Resolutions Issued

July 15, 2011            Deadline for Receipt of Special Business Resolutions
at the MNO Head Office

July 20, 2011            Posting of Received Special Business Resolutions
on MNO website and circulation to PCMNO and
Community Councils

August 20, 2011       Start of 2011 MNO Annual General Assembly

If you have any questions please feel free to contact me or the MNO Head Office.

Click here for policy on MNO AGA resolutions

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