Internal / External Posting
Full time/ permanent
Location: Ottawa preferred, other locations in Ontario may be considered
Starting salary: $43,350-$49,850 per year based on experience
Closes: September 22, 2021
All applicants are encouraged to apply. Preference will be given to applicants who meet the requirements for MNO Citizenship as per the MNO Bylaws and who are in good standing.
Who we are
In 1993, the Métis Nation of Ontario (MNO) was established through the will of Métis people and Métis communities coming together throughout Ontario to create a Métis-specific governance structure and vision, encapsulated in the Statement of Prime Purpose.
Today, the Métis Nation of Ontario has built a province-wide governance structure which includes: an objectively verifiable, centralized registry of over 20,000 Métis citizens; approximately 31 Chartered Community Councils across the province which represent Métis citizens at the local level; a provincial governing body that is elected by ballot box every four years; an Annual General Assembly where regional and provincial Métis leaders are required to report back to Métis citizens yearly between elections; a charitable foundation which promotes and support Métis culture and heritage (Métis Nation of Ontario Cultural Commission); and an economic development arm (Métis Voyageur Development Fund).
In addition, the Métis Nation of Ontario has built an accountable, results-based provincial delivery structure to meet the socio-economic needs of its citizens and communities. Currently, the MNO delivers programs and services to its citizens through these branches: Healing and Wellness; Education and Training; Housing; Lands, Resources and Consultation; Intergovernmental and Community Relations; Self-Government and Registry. Through these various branches, the MNO maintains 30+ service delivery access points across the province, administers over $50 million annually, and employs about 300 personnel across the province.
What we offer
As an employer, the Métis Nation of Ontario offers a collaborative work environment with competitive salary, comprehensive employer-paid health benefits, a pension plan, 10 days vacation to start, annual paid two-week holiday closure in December-January, 15 paid public and employer holidays, early closures on long weekends, and 15 paid health & wellness days (sick leave).
The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Financial Officer (CFO) and other senior management members. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Executive Assistant must be adept at scheduling a high volume of meetings, managing conflicting schedules, and liaising with other members of the Executive and Senior Management.
The CFO is the lead on various groups and committees. The EA will conduct basic research, do outreach to various charitable groups, write grant development processes, build forms, and other related activities to support the activities of the CFO. The Executive Assistant will play an active role in working with the PCMNO and supporting various working groups and committees, including support to community councils and the Finance & Audit Committee.
To be successful in this position, the candidate must be detail oriented and results focused, and have a demonstrated ability to multi-task and prioritize in a rapidly changing environment.
Key Duties and Responsibilities:
- Provide direct administrative and office management support to members of the executive team, as directed
- Maintain work schedules and calendars of executive management, particularly the CFO
- Prepare travel schedules, book travel arrangements, and make reservations for the CFO and Finance & Audit Committee members
- Coordinate logistics for meetings, seminars, workshops, special projects, and events
- Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary
- Review, evaluate, and distribute priority incoming and outgoing correspondence for the executive team
- Facilitate communication between internal and external stakeholders
- Work closely with the CFO on special projects
- Maintain confidentiality, and professionally interact with employees, management and others at all times
- Other duties as may reasonably be assigned.
- Post-secondary education (in Business Administration or relevant discipline, preferred)
- 3-5 years’ experience in an administrative role, preferably at the senior executive level
- Strong knowledge of office procedures and practices, including strong digital literacy
- Proven ability to work collaboratively as part of a team in a deadline driven environment
The Métis Nation of Ontario is a diverse and inclusive employer, and we welcome applications from all qualified candidates. Preference may be given to qualified Métis candidates.
We thank all applicants for their interest but advise that only those selected for an interview will be contacted.
The Métis Nation of Ontario commits to providing accommodation as required by the Ontario Human Rights Act, unless to do so would cause undue hardship. Accommodations will be provided in accordance with the principles of dignity, individualization, and inclusion. The Métis Nation of Ontario will work cooperatively and in the spirit of respect with all partners in the accommodation process. These accommodations will extend to all aspects of the employment relationship including recruitment and selection.
Please email firstname.lastname@example.org if you require an accommodation during the hiring process.
Please email email@example.com if you are having issues with your application or have any questions about the role.