Internal/External
Full-time/ Term (1-year)
Location: Anywhere in Ontario
Remote Work: Fully Remote (primarily or fully)
Closes: August 2, 2022
Starting Salary: $46,610 – $53,130, per year based on experience. Salary Range Max $60,600 [2022 Rates]
All applicants are encouraged to apply. Preference will be given to qualified applicants who meet the requirements for MNO Citizenship as per the MNO Bylaws and who are in good standing.
What We Offer
As an employer, the Métis Nation of Ontario offers a collaborative work environment with competitive salary.
Further, contract employees benefit from:
- Optional pension plan,
- 4% vacation pay,
- Annual paid two-week holiday closure in December-January,
- 16 paid public and employer holidays,
- Early closures on long weekends,
- 15 paid health & wellness days (sick leave),
- Employee Assistance Plan, and
- Telemedicine plan.
- Preferred membership pricing at Goodlife gyms.
The Role
The Leasing Administrator will ensure properties are advertised, applicants screened according to Standard Operating Procedures and acceptable vacancy rate maintained. You will oversee and coordinate the orientation of new tenants, and assist with performing other office or tenant management and clerical tasks as assigned.
Duties include, but are not limited to:
- Review incoming tenant applications; follow up with applicants as necessary for missing information and supporting documents.
- Verify supporting documents; proof of income, credit check; subsidized income and landlord references
- Prepare lease agreements and forward to clients for signing and follow-up
- Facilitate tenant application process from start to completion; application waitlists, interviews, offer of housing, and tenant selection
- Post vacancy listings in advantageous platforms. Manage responses through all marketing channels and email
- Perform rent affordability analysis to determine tenant eligibility for housing programs
- Onboard new tenant profiles in Building Management System
- Coordinate tenant move-ins with regional Property Inspector, external vendors and Property Administrators
- Report progress and status updates in team meetings and on KPI reports
- Maintain an average vacancy rate of 5% (or lower) for all clients of Infinity Property Services—Metis Nations of Ontario
- Assist with general property administrative duties involving tenant relations and our clients relating to common areas and/or matters in the absence of Property Administrator or assigned by management
- Provide administrative support including the answering and dispatching of telephone calls, receipt and distribution of mail etc. Data entry as required
- Participate in the after-hours emergency on-call schedule to insure 24-hour coverage (on rotation with other staff) on an occasional basis
- Performing other duties and responsibilities as assigned by the Operations Manager or designate(s)
Qualifications
- Strong desire to act in the service of the Métis Citizens, to advance and uphold rights and culture
Minimum qualifications
- Advanced knowledge of MS Office (Excel, Word) and a high degree of digital literacy. Willingness and ability to adapt to and learn new software
- Excellent communication and negotiation skills
- Persuasive with marketing and sales skills
- Ability to work well under pressure and meet set deadlines while maintaining a high level of accuracy
- Customer service orientation experience an asset
- Lease generation experience an asset
- Demonstrated problem-solving, time management and analytical skills to prioritize workload pressures and deadlines
- High school diploma
Requirements
- Familiarity with the Residential Tenancies Act, Housing Services Act, Landlord and Tenant Tribunal, Ontario Rental Housing Tribunal or Geared to Income Housing criteria
- Minimum 1 year work experience in residential property management or as Leasing Agent
- Working knowledge of standard residential leasing practices
- Experience working with tenant, leasing or property management systems (Yardi, Arcori, Property Vista, etc.)
Who We Are
In 1993, the Métis Nation of Ontario (MNO) was established through the will of Métis people and Métis communities coming together throughout Ontario to create a Métis-specific governance structure and vision, encapsulated in the Statement of Prime Purpose. Today, the Métis Nation of Ontario represents over 25,000 Métis citizens.
The MNO delivers programs and services to its citizens through these branches: Healing and Wellness; Community Wellbeing; Education and Training; Housing; Lands, Resources and Consultation; Intergovernmental and Community Relations; Self-Government and Registry. Through these various branches, the MNO maintains 30+ offices and community spaces across the province, administers over $50 million annually, and employs about 350 staff across the province.
AODA Statement
The Métis Nation of Ontario commits to providing accommodation as required by the Ontario Human Rights Act, unless to do so would cause undue hardship. Accommodations will be provided in accordance with the principles of dignity, individualization, and inclusion. The Métis Nation of Ontario will work cooperatively and in the spirit of respect with all partners in the accommodation process. These accommodations will extend to all aspects of the employment relationship including recruitment and selection.
Please email humanresources@metisnation.org if you require an accommodation during the hiring process.
Please note, all employees, regardless of role or location, are required to be fully vaccinated for COVID-19, unless the employee has a valid medical exemption. This condition of employment is effective for all employees, full or part-time, permanent or contract, whether working remotely or not, as of November 1, 2021.