Internal/External (Métis Intern Candidates)
Location: Thunder Bay, Ontario
Remote Work: Fixed (fully in-office role, no regular remote-work available)
Closes: January 26, 2023
Starting Salary: $46,610, per year based on experience. [2022 Rates]
To qualify for this position applicants must be indigenous or MNO Citizens as per the MNO Bylaws and who are in good standing.
**Additional preference will be given to applicants with a high degree of digital literacy in MS Office, Excel, Word and experience in a professional work setting.
What We Offer
As an employer, the Métis Nation of Ontario offers a collaborative work environment with competitive salary.
Further, contract employees benefit from:
- Optional pension plan,
- 4% vacation pay,
- Annual paid two-week holiday closure in December-January,
- 16 paid public and employer holidays,
- Early closures on long weekends,
- 15 paid health & wellness days (sick leave),
- Employee Assistance Plan, and
- Telemedicine plan.
- Preferred membership pricing at Goodlife gyms.
The Property Administrator will oversee coordination and support within the Thunder Bay portfolio on-site at the Thunder Bay office. Reporting to the Operations Manager, the PA is responsible for a variety of services related to the operation of residential housing properties in the not-for-profit and market-rent sectors.
Duties and responsibilities include, but are not limited to tenant and client relations, scheduling contractor work, sending notices to tenants, liaising with governments (Municipal, federal and Metis), preparing documentation to support hearings at the Landlord & Tenant Board, complying with the RTA (where applicable), vacancy reporting, bank deposits, accounts receivable (A/R) reporting, accounts payable (A/P) processing, budgeting, supplier invoices, rent roll review and production, communication, administration functions relating to paralegal services and general office administrative duties.
Duties include, but are not limited to:
- Review arears and NSF listing monthly
- Coordinate and document repayment agreements with each tenant where appropriate
- Advise management and paralegals of required legal action for delinquent account according to SOP schedule
- Complete and send all N4 notices to tenants according SOP schedule
- Liaise with paralegals to manage on-going legal issues from start to resolution
- Respond to all tenant inquiries via email, voicemail or mail within 24 hours
- Assist Property Inspectors with administrative requests such as Notice of Entry/mail outs, etc.
- Offboard tenant move-outs in Building Management System and according Property Administrator Guidelines document
- Perform annual income review according to SOP schedule. Verify supporting documents
- Generate month end reports for management
- Coordinate with Property Inspector to make regular updates to KPI report
- Assist with leasing duties in the absence of Leasing Administrator
- Participate in the after-hours emergency on-call schedule
- Performing other duties and responsibilities as assigned by the Operations Manager or designate(s)
- Strong desire to act in the service of the Métis Citizens, to advance and uphold rights and culture.
- Knowledge of Métis culture, history and way of life
- To meet funding parameters, candidates must self identify as Métis or being a Métis Nation of Ontario citizen.
- Graduated within the last year.
- Education in the field of study relevant to the Internship
- Demonstrated ability to be confidential, responsible, reliable and professional
- Proficiency with computer programs (Outlook, Excel, Word, and PowerPoint)
- Availability to work evenings and weekends with travel to various locations
- Excellent oral and written communication skills
- Demonstrated organizational and time-management skills
- Committed to working as a valuable and cooperative team member
- Ability to accomplish tasks with little direct supervision
- Ability to effectively and courteously interact with the public
- Able to work a flexible work schedule
- Advanced knowledge of MS Office (Excel, Word) and a high degree of digital literacy. Willingness and ability to adapt to and learn new software
- Excellent communication and negotiation skills
- Ability to work well under pressure and meet set deadlines while maintaining a high level of accuracy
- Customer service orientation experience an asset
- Demonstrated problem-solving, time management and analytical skills to prioritize workload pressures and deadlines
- High school diploma
- Familiarity with the Residential Tenancies Act, Landlord and Tenant Board and Geared to Income Housing criteria
- Experience working with tenant, leasing or property management systems (Yardi, Arcori, Property Vista, etc.)
Who We Are
In 1993, the Métis Nation of Ontario (MNO) was established through the will of Métis people and Métis communities coming together throughout Ontario to create a Métis-specific governance structure and vision, encapsulated in the Statement of Prime Purpose. Today, the Métis Nation of Ontario represents over 25,000 Métis citizens.
The MNO delivers programs and services to its citizens through these branches: Healing and Wellness; Community Wellbeing; Education and Training; Housing; Lands, Resources and Consultation; Intergovernmental and Community Relations; Self-Government and Registry. Through these various branches, the MNO maintains 30+ offices and community spaces across the province, administers over $50 million annually, and employs about 350 staff across the province.
The Métis Nation of Ontario commits to providing accommodation as required by the Ontario Human Rights Act, unless to do so would cause undue hardship. Accommodations will be provided in accordance with the principles of dignity, individualization, and inclusion. The Métis Nation of Ontario will work cooperatively and in the spirit of respect with all partners in the accommodation process. These accommodations will extend to all aspects of the employment relationship including recruitment and selection.
Please email firstname.lastname@example.org if you require an accommodation during the hiring process.
Please note, all employees, regardless of role or location, are required to be fully vaccinated for COVID-19, unless the employee has a valid medical exemption. This condition of employment is effective for all employees, full or part-time, permanent or contract, whether working remotely or not, as of November 1, 2021.