Internal/External Job Posting
Location: Anywhere in Ontario
Full-time, Permanent Position
Salary: $54,410 to $66,680
All applicants are encouraged to apply. Preference will be given to applicants who meet the requirements for MNO Citizenship as per the MNO Bylaws and who are in good standing.
The Senior Policy Analyst in the Self-Government Branch of the Métis Nation of Ontario (MNO) provides support for Negotiations Team leadership and Subject Specialist Lead and reports to the Director, Self-Government.
The Senior Policy Analyst will be responsible for preparing meeting materials, post meeting Briefing Notes, Write Professional Letters, Assist in Writing Draft Policy and or Procedures, Administrative Support for Self-Government Leadership. They will work collaboratively with other MNO Staff in order to fulfil our greater Self-Government goals.
Key responsibilities of the Senior Policy Analyst include
- Understand the significance and fundamental importance of MNO’s Statement of Prime Purpose (SPP) to all MNO’s work, and to the requirements of the position specifically
- Adhere to MNO Policies and Procedures and MNO’s Financial Policies and Procedures at all times
- Uphold MNO’s Standards of Professional Conduct at all times
- Adhere to Privacy Laws and respect confidential information at all times
- The employee must be cognizant of the Ontario Employment Standards Act, Occupational Health and Safety Act, Workers’ Safety and Insurance Board, Ontario Human Rights Code, Canadian Human Rights Act, and other legislative provisions governing the employment relationship between MNO and the employee
- Ensure that all activities are conducted in accordance with established Métis Nation of Ontario Policies and Procedures and Contribution Agreements (CA)
- Work in collaboration within the Branch, other MNO branches, MNO leadership, MNO citizens, MNO contractors and consultants on related projects
- Attend the Annual General Assembly (MNO Policy 2.120)
- Maintain professionalism of the office of the Senior Management and Executive offices
- Deal with confidential and sensitive issues with tact and discretion as required
- Log, document and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with Senior Management and Executives
- Review incoming and outgoing memoranda, submissions, reports, information and coordinate the flow of information
- Prepare and submit Expense Claims, reconcile Purchase Cards
- Schedule and confirm appointments and meetings
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
- Determine and establish office procedures
- Greet dignitaries, visitors, ensure comfort and needs are met, and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Maintain accurate and current contact lists (Outlook)
- Arrange travel schedules and make required travel, car rental, accommodation reservations
- May compile data, statistics and other information to support research activities
- May supervise and train office staff in procedures and in use of current software
- Oversee organization of conferences
- Analyze incoming and outgoing memoranda, submissions and reports and prepare and co-ordinate the preparation and submission of summary briefs and reports when required
- Prepare agendas and make arrangements for meetings, ensure follow-up, send communications
- Attend PCMNO meetings as required
- Liaise with internal branches on behalf of Executives and/or directors.
- Prepare, log, key in, edit and/or proofread correspondence, invoices, presentations, brochures, publications, reports, communications and submissions
- Ensure required signatures are completed to meet timelines
- Oversee special events and activities
- Discuss and meet with special interests groups and individuals or others as requested
- This position will require working outside of the regular scheduled workday from time to time
- This position involves travel, at times in locations other than place of residence
Knowledge, Skills & Attributes:
- Knowledge of the Métis in Ontario and Canada
- Expert knowledge with Microsoft Office Programs such as MS Word, PowerPoint, Excel and Outlook
- Outstanding communication (written and verbal) and interpersonal skills are a must
- Exceptional organizational, project management and time management skills
- Demonstrated flexibility and the ability to work in a fast paced, challenging environment
- Demonstrated ability to function independently with minimal direction
- Discrete and accustomed to being exposed to highly confidential and sensitive information
- Ability to prioritize own tasks as well as prioritize meetings for the COO
- Sound understanding of the federal government’s legislative and policy-making processes
- Willingness to work flexible hours and travel throughout Ontario
- Ability to drive a rented vehicle, have a valid driver’s license (Full class “G”), and a clean driving record
- Reliable vehicle with $2,000,000 liability insurance coverage
- Willingness and availability to work flexible hours and travel throughout Ontario
- Ability to anticipate needs of the Director/Executive
- Ability to multi task and have a high level of organization, attention to detail and time management skills
- Ability to think proactively and work in fast paced, constantly changing environment
- Ability to learn new processes & hardware/products quickly
- Bilingualism (English/French) would be an asset
- Excellent communication skills to establish and maintain credible presence with internal and external stakeholders
- Excellent research skills
- Excellent grasp of the machinery of government and federal government programs and policies in respect of Indigenous peoples and issues and, in particular, Métis peoples
- Strong oral and written communication and facilitation as well as presentation skills
- Strong interpersonal skills in order to liaise with MNO leadership and management, government partners and other external stakeholders
- Dependability and strong work ethic
- Organizational skills
- Willingness to learn and the ability to take direction
- Attention to detail and accuracy
- Sensitivity and confidentiality
Who we are:
In 1993, the Métis Nation of Ontario (MNO) was established through the will of Métis people and Métis communities coming together throughout Ontario to create a Métis-specific governance structure and vision, encapsulated in the Statement of Prime Purpose.
Today, the Métis Nation of Ontario has built a province-wide governance structure which includes: an objectively verifiable, centralized registry of over 20,000 Métis citizens; approximately 31 Chartered Community Councils across the province which represent Métis citizens at the local level; a provincial governing body that is elected by ballot box every four years; an Annual General Assembly where regional and provincial Métis leaders are required to report back to Métis citizens yearly between elections; a charitable foundation which promotes and support Métis culture and heritage (Métis Nation of Ontario Cultural Commission); and an economic development arm (Métis Voyageur Development Fund).
In addition, the Métis Nation of Ontario has built an accountable, results-based provincial delivery structure to meet the socio-economic needs of its citizens and communities. Currently, the MNO delivers programs and services to its citizens through these branches: Healing and Wellness; Education and Training; Housing; Lands, Resources and Consultation; Intergovernmental and Community Relations; Self-Government and Registry. Through these various branches, the MNO maintains 30+ service delivery access points across the province, administers over $50 million annually, and employs about 300 personnel across the province.
What we offer:
As an employer, the Métis Nation of Ontario offers a collaborative work environment with competitive salary, comprehensive employer-paid health benefits, a pension plan, 15 days vacation to start, annual paid two-week holiday closure in December-January, 15 paid public and employer holidays, early closures on long weekends, and 15 paid health & wellness days (sick leave).
The Métis Nation of Ontario is a diverse and inclusive employer, and we welcome applications from all qualified candidates. Preference may be given to qualified Métis candidates.
Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants for their interest but advise that only those selected for an interview will be contacted.